CafeSuite 3.43c

CafeSuite 3.43c

CafeSuite 3.43c | 6.4Mb
CafeSuite is the best solution for your internet cafe CafeSuite Features CafeSuite is a very powerful cyber cafe package that can help you with cyber cafe management , accounting and billing.

Unlike many other programs CafeSuite is robust, quick and secure. It doesn't matter how big your cyber cafe is - CafeSuite is capable of controlling any number of workstations . It is designed to be a great help for all cyber cafe owners, operators.

All transactions , and actions are kept in database and reported to the club's owner. Reports can be delivered to you by e-mail. Now you have total control over your business!

Main features

* The software works on any TCP/IP network no matter whether you use dynamic or persistent IP addresses.

* Both client and server programs operate under all Windows systems - Windows 95/98/ME, Windows NT/2000/2003 and XP.

* Operator accounts with different access rights , each having unique username and password for logon. All of your workers' actions are recorded in the reports.

* Charging rates system , which allows you to define any pricing system, special rates can be assigned to different computer groups, user accounts can have different charging rates as well.

* Periodical discounts system - ability to change charging rates automatically, at specific time or depending on the day of the week.

* Accounts for members. They store detailed user information, account history and bill. It's possible to pay for products and services with account or even to have debt on account. There are four kinds of accounts:
o Time accounts - users buy a specific time period paying in advance. These accounts can always be recharged with extra time.
o Cash accounts - users have a specific amount of money to spend in your cafe. These accounts can always be recharged with extra cash.
o Use and pay accounts - users are charged every time they use account.
o Administrative accounts - used by administrators to maintain workstations.

* Customer logon system - allows users to log onto their accounts from the workstation (independently from the operator). Accounts can be both prepaid and pay-when-you-leave depending on your business profile. The software can also automatically log on users with their Windows username.

* Computer groups - you can use them to gather computers that share the same charging rate (for example: computers for IRC can have different charging rate than computers used for games of surfing the web).

* Graphical reservation system - Internet clubs using CafeSuite usually have big traffic - that's why we developed an easy to use graphical reservation system and waiting queue feature.

* System policies module - makes it possible to set certain restrictions on client workstations to prevent computer abuse.

* Shop module - used to quickly report orders from your customers, includes basic inventory management, discounts for members and operators, customizable taxes and receipts

* Support for external devices - you can use barcode scanner, magnetic card or smart card reader to logon users with accounts.

* Second currency - CafeSuite allows you to display charges in two currencies.

Client-server architecture

CafeSuite consists of two applications:

* CafeStation - main program (server) which is operated by cyber cafe administrator

o user-friendly interface ensures quick and easy operation even by novice computer users

o fully customizable through options

o very robust and powerful

* CafeAgent - small program that resides on remote computers, displays time notifications, sets system policies, locks workstations and logs customers in and out.

o Takes up almost no system resources

o doesn't slow down local network nor Internet

o automatically installs itself into the system

Access control

CafeSuite has features necessary for cafe owners - it provides full income control, locks idle computers, generates detailed reports and statistics and supports different privileges for operators:

* Owner - has access to all the features and reports

* Administrator - can operate the program, but doesn't have access to advanced functions

* Custom - you can specify privileges on your own

All the actions are being recorded in a special log, which can only be viewed by users having proper access rights. It lets you control your employees and of course the income.

Security

CafeSuite software is protected against improper or malicious usage:

* All connections and data send between clients and server are encoded and additionally protected by password.

* Report files are encoded and cannot be manually edited from outside CafeStation.

* CafeAgent is password protected against unauthorized uninstallation from the system.

* CafeAgent cannot be terminated by user even by killing its process.

* CafeAgent can accept connections only from the main server.

* Access to CafeStation can be protected by password, so that users have to log in each time the program is opened.

* Software cannot be tricked by system time changes . Moreover they are written to the report.

List of CafeSuite features

* Simple and quick installation or uninstallation of the software.
* Simultaneous control over all the workstations in cafe by starting time counters, setting time limits or selecting clients with cards.
* Informing administrator about current state of each workstation (free, busy, under service, shutdown, locked or no connection).
* Detailed and accurate information about each active customer - charge, usage time, time left, time started, time limit, sales, etc. Operator can choose what information should be displayed directly on the list and the way it is displayed (adjust colors, font, column order, sort type, etc.).
* Notifying administrator when customer's time comes to end. Program can flash its window, overtake focus or even play chosen sound.
* Moving customer from one workstation to another or switching workstations between two customers.
* Informing customers about usage time. They can check when did they came or how long they have been using computer by clicking on CafeAgent's hourglass icon .
* Notifying customer who paid for specific time period when the time is over by displaying customizable message (for example asking whether to extend time period).
* Individual access rights - multiple operator accounts with customizable privileges (defaults to Owner's and Administrator's, but can also be specified in detail).
* Unlimited clients - program can handle as many workstations as you need while keeping quick access to each computer using the 'Go to' command.
* Idle workstations can be locked to prevent them from being used unlawfully. When computer is locked it can display a custom message, picture or web page.
* Writing daily event logs (every operation is reported), gives owner control over the employees and of course the income.
* Remote system shutdown . Operator can shutdown system, restart computer, log the user off or even turn off idle workstation without moving away from the main computer.
* Turning off all the workstations with three mouse clicks (confirmation needed) is possible if only hardware have such feature (nowadays most do).
* Automatic sending reports to the owner by e-mail .
* Generating daily and periodical statistics for analyzing your Internet cafe business. Statistics include: number of customers, income for using workstations, income for sales, amount of time used, average usage time, most popular usage time, unfinished time and computer usage graph.
* Generating all kinds of reports : activity report, sales report, operators report, cards report and detailed report.
* Both statistics and reports can be generated for specified time ranges, workstations or administrators and can be printed.
* Sale system for products and services (other than computer rental) available at the cafe. Products such as coffee, snacks or disks can be added to customer's bill, deducted from their account or sold directly.
* Tax customization to adapt the software to your local sales tax law
* Double currency feature makes it possible to display all charges using in two currencies that you accept
* Bill printer support to print receipts for your customers
* Cash and time rounding options
* Fully customizable charging rates - it doesn't matter how original your rates are - they certainly can be set up
* Different charging rates for special customers (students, members, VIPs, children or anyone else you can think of..)
* Dividing workstations into computer groups , which can be assigned different rates (ex. IRC group and games group).
* Defining periodic discounts to automatically change the rates for example during weekends or specific times of a day.
* Useful time charging options: bonus time, rounding up counted time, maximum time that can be exceeded, etc.
* Canceling accidentally set time (of course protected against cheating)
* Closing programs left by customers (manually or automatically when the computer is freed)
* CafeAgent client program can be updated on every workstation without moving away from the main computer ...
* Workstation reservations - when the customer comes, you can activate chosen computer directly from reservations list
* Accounts for regular customers of your cafe. There are time accounts, cash accounts and administrative accounts. Time and cash accounts have their own charging rates and can be either prepaid or not
* Printing account tickets
* Logon system - customers with prepaid accounts can log in and off on their own
* Automatic logon to CafeSuite with Windows username
* Anonymous logon - all customers can start using computers without bothering you
* Barcode scanner support to quickly log users on and off by scanning their bar code
* Magnetic card reader support
* Smart card reader support
* Counting time off the account or setting a time limit for the customer
* Detailed account history and bill
* System policies extension to prevent windows configuration changes and hacking system
* Bonus time to compensate customers for Internet failures, computer breakdowns, etc.
* Automatic bonus time after system hang ups (reboots)
* Customizable earlier notification message for the customer that can be displayed before the time ends.
* Administration mode in which operators can install programs, clean up disks, run antivirus software, etc.
* Capability to display customizable message to the customer and receive simple responses
* Ticking prepaid computers and writing comments for any workstation.
* Reminding both administrator and customer about disk or CD left in the drive
* New program versions are usually fully compatible with the previous ones, so update will just mean replacing executable files
* Key shortcuts list, shows how to quickly operate the program using keyboard
* Automatic database backup and restore system to prevent data loss during system hang-ups or electricity breakdowns
* Support for virtual devices such as notebooks, game consoles, scanners, etc.
* Optional replacing desktop with custom web page on client workstations
* Exporting and importing accounts from Access 2000 database
* Random account generator feature - quickly generate account with random username and password
* POS printer support - print receipts for your customers on most receipt printers available
* Print control module automatically charges customers for printouts
* Support for multiple languages in both client and server applications

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